ORV Joint Advisory Group (ORV JAG)Terms of Reference
Purpose
The purpose of the Off-Road Vehicle (ORV) Joint Advisory Group is to
provide a forum for ORV stakeholder associations and the Ministry of
Tourism, Culture and the Arts (MTCA), Manager responsible for ORVs, to
meet and exchange ideas to support the effective implementation of the
ORV Management Framework.
Nature and Scope of Discussion
The ORV JAG will respectfully discuss issues of mutual interest/concern and
explore creative and practical ideas recommendations associated with the
development of policy and regulations that support the implementation of
the ORV Management Framework. there related ORV topics or issues may
be discussed from time to time.
The ORV JAG will adopt a round-table approach to discussions; each ORV
stakeholder association member wilI have an equal voice. Consensus on
issues, ideas or recommendations is welcomed by MTCA, but is not required.
Due to the confidential materials and information that will be discussed, each
ORV JAG stakeholder member will sign the attached ORV JAG Confidentiality
Agreement.
The MTCA Manager responsible for ORVs, as Chair of the ORV JAG, will be
responsible for scheduling meetings/conference calls, preparing draft
agenda's and an internal record of decision. The timing of meetings will be
subject to the progress made at the inter-ministry ORV working group. For
example, a draft policy requires internal government review and comment
prior to sharing with stakeholders.
Membership
ORV JAG stakeholder members will consist of ORV stakeholder associations
that are registered in BC under the Society Act and generally have a
province-wide membership. Each association will appoint two members that
have the mandate to represent the interests of their association. The two
members will consist of a primary association representative and their
alternate.
In cases where a sector does not have an established association in BC, such
as the ORV dealers, the members of the ORV JAG will develop a fair and
transparent process to appoint individuals not affiliated with an association,
whose role will be to provide subject area expertise. The number of
unaffiliated individuals will be limited to ensure the group does not become
too large and, consequently, ineffective.
Government is represented by the MTCA Manager responsible for ORVs, who
is the Chair and approves the membership of the ORV JAG. MTCA will be
responsible for inviting other government representatives whose primary
role will be to provide subject area expertise or updates.
Prior to becoming members of the ORV JAG, individuals must self-identify if
they are employed by the province of BC to ensure there is no inadvertent
conflict of interest. BC Public Service employees are subject to the Standards
of Conduct policy.
Participation in the ORV JAG is voluntary and is not funded by government.
OFF-ROAD VEHICLE JOINT ADVISORY GROUP (ORV JAG)
CONFIDENTIALITY AGREEMENT
1. This Confidentiality Agreement is dated for reference, this day of
2. In return for the government of British Columbia giving me access to confidential
information in the form of draft regulations, draft policy, written materials or other
correspondence for the purposes of consultation, I agree to keep confidential the
documents and information that I obtain from this access or a result of this consultation.
3. This agreement applies to draft regulations, written materials or correspondence, and
information related to any of those documents, unless government gives a copy of a
particular draft, briefing material or correspondence to representatives of a
non-governmental organization without requiring the representatives to sign a
confidentiality agreement, in which case this agreement does not apply to the working of
that particular draft, briefing material or correspondence, but does continue to apply to
other information that I obtain through the process of consultation.
4. Nothing in this agreement prevents me from disclosing confidential information or a
confidential document:
(a) to a person who has executed an ORV JAG confidentiality agreement,
(b) to a person if I have the prior written consent of Vera Vukelich, Manager
responsible for Off-Road Vehicles, Ministry of Tourism, Culture and the Arts
CMTCA)or Peter Waiters, Assistant Deputy Minister, MTCA.
(c) if the disclosure is required by law, or
(d) if the information has first been made public by government.
5. If confidential information or a confidential document is made public by someone other
than me, I may discuss the information or document that has been made public with any
person as long as I do not, in that discussion, disclose any confidential information or
document that has not already been made public.
Signed and delivered by